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Invitation to Tender - Hwyl Events Co-ordinator

Friday 15th of September 2017 11:24


We at the CTA have an exciting opportunity for a suitably qualified and experienced person to, on a self-employed and contracted basis, co-ordinate a number of key elements of our new 'Hwyl Events' project, which will run until March 2019. The Project is funded by Welsh Government's Tourism Product Innovation Fund.                 

Hwyl Events

Hwyl Events are new Welsh cultural entertainment events, offering ‘the real Welsh experience’ to visitors to the Carmarthenshire and South West Wales area - showcasing local food and drink, music, dance, language, myths and legends.


The Contract - Hwyl Events Co-ordinator

The CTA is now seeking tenders from those who can start as soon as possible to support the Association's team in ensuring the successful delivery of the Hwyl Events Project until March 2019.

This is not a full-time role. Contractors are required, within their tenders, to provide a quoted fee together with details of the number of hours / days that they can provide for that fee. A maximum budget is highlighted within the invitation to tender brief. 

Expected roles and responsibilities over the course of the contract term include:

  • Create, manage and implement a project activity and timeline plan,
  • Develop and deliver a marketing plan for the events – including activities to target independent visitors, tour/coach operators and the fast-growing cruise ship market,
  • Further develop and cement work already undertaken in sourcing and confirming suitable venues and entertainers to make up the Hwyl Events portfolio,
  • Liaise with key organisations such as Carmarthenshire County Council Marketing & Media, Visit Wales, Cruise Wales – as well as local visitor attractions and venues to identify and maximise opportunities for collaborative working.
  • Organise a minimum of 10 bookable Hwyl Events during the course of the Project – including advance planning of, and being on hand to facilitate the events (including evening and weekend)
  • Provide regular reports and updates to CTA directors and for Visit Wales, as well as a final, end of project report detailing the way forward for ensuring the continuing sustainable delivery of these events


Submitting a Tender

Closing date for tender submission: 10am Monday 9th October.

Those interested, can contact the CTA to request full brief details to be sent to them, including budget guidelines and key timelines.  Contact us here.

Diolch yn fawr. 

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